Privacy Policy

Section 1

The App is an internal business tool intended solely for use by authorized employees and personnel of The SS Group for the purpose of assigning, tracking, and managing work tasks. It is not available to the public or to external customers.

This policy is designed to align with the Digital Personal Data Protection Act, 2023 (DPDPA) and other applicable Indian data protection laws. It supplements, and does not replace, the Company's broader Employee Handbook, IT Usage Policy, or Code of Conduct.

Section 2

This policy applies to all personal data processed through the App, including data entered by users, data generated automatically by the App, and data derived from use of the App in the course of employment.

It applies to all employees, interns, consultants, and contractors of The SS Group who are granted access to the App ("Users").

Section 3

Depending on how the App is configured, we may collect the following categories of data:

3.1 Account and Identity Data

• Full name
• Employee ID / staff code
• Official company email address
• Department, team, and designation/role
• Reporting manager
• Contact number (if provided)
• Profile photo (if uploaded)

3.2 Task and Work Data

• Tasks assigned, created, or completed
• Task descriptions, comments, attachments, and status updates
• Deadlines, priorities, and time estimates
• Files or documents uploaded in connection with tasks

3.3 Usage and Technical Data

• Login and logout timestamps
• IP address and device/browser information
• Activity logs (e.g., task views, edits, status changes)
• if applicable Time-tracking or productivity metrics such as active hours logged against tasks

3.4 Data We Do Not Intentionally Collect

We do not use the App to collect sensitive personal data such as health information, financial account details, biometric data, religious or political beliefs, unless directly and necessarily relevant to a specific task (e.g., HR-related tasks), in which case additional safeguards apply.

Section 4

We process this data strictly for legitimate business and employment-related purposes, including:

• Assigning, tracking, and managing work tasks and projects
• Facilitating internal communication and collaboration between teams
• Monitoring workload distribution and project progress
• Generating internal reports for management and planning purposes
• Supporting performance reviews and appraisals, where task completion data is a relevant input
• Maintaining the security, integrity, and proper functioning of the App
• Complying with applicable legal, regulatory, or audit requirements

We do not use this data for any purpose unrelated to your employment, and we do not sell, rent, or use this data for advertising purposes.

Section 5

Data is processed on the basis of:

• Consent provided at the time of onboarding/account creation on the App
• Legitimate use in the context of an existing employment relationship, as permitted under the DPDPA, 2023
• Legal obligation, where processing is necessary to comply with labor, tax, or other regulatory requirements

Section 6

Access to your data is limited to:

• You, for your own account and assigned tasks
• Your reporting manager(s) and relevant supervisors, for tasks under their purview
• HR and Admin personnel, for organizational reporting and compliance purposes
• IT/System Administrators, for maintaining, securing, and troubleshooting the App
• name provider the third-party service provider, if applicable, that hosts/provides the underlying task management software infrastructure, under a data processing agreement requiring confidentiality and security safeguards

We do not share your personal data with external parties outside the Company except:

• Where required by law, regulation, or a valid order from a competent authority
• With service providers strictly necessary to operate the App (e.g., cloud hosting), bound by confidentiality obligations
• With your explicit consent

Section 7

Data is stored on specify infrastructure — Company servers / cloud infrastructure provider (e.g., AWS, Azure, GCP) and server location/region.

Access to the App is restricted through specify controls — role-based access control, unique login credentials, single sign-on, etc.

We implement reasonable technical and organizational security measures, including specify measures — encryption in transit (HTTPS/TLS), access logging, periodic password resets, firewall protections — to protect data against unauthorized access, alteration, disclosure, or destruction.

Access to administrative/backend systems is limited to authorized IT personnel only.

While we take reasonable steps to protect your data, no system can be guaranteed 100% secure. Users are expected to safeguard their own login credentials and report any suspected unauthorized access immediately to IT contact.

Section 8

• Task and account data is retained for as long as you remain an active employee/user of the App.
• Upon separation from the Company, your account will be deactivated within X days, and personal data will be retained only for e.g. 3 years thereafter for legal, audit, or record-keeping purposes, after which it will be securely deleted or anonymized.
• Data may be retained longer where required by law or in connection with an ongoing legal or disciplinary matter.

Section 9

As a data principal under the DPDPA, 2023, you have the right to:

• Access the personal data the Company holds about you within the App
• Correct or update inaccurate or incomplete data
• Withdraw consent for optional data processing (note: certain data processing is necessary for employment purposes and cannot be withdrawn while employed)
• Raise a grievance regarding how your data is handled
• Request erasure of data no longer necessary for the purposes it was collected, subject to legal/record-keeping obligations

To exercise these rights, contact the Grievance/Data Protection contact listed in Section 11.

Section 10

The App may log certain usage activity (e.g., login times, task activity, status changes) for operational and productivity purposes. This monitoring is limited to work-related activity within the App and does not extend to personal devices, personal accounts, or activity outside the scope of the App.

Section 11

For any questions, concerns, or grievances regarding this Privacy Policy or how your data is handled:

Section 12

We may update this Privacy Policy from time to time to reflect changes in the App, our practices, or applicable law. Material changes will be communicated to Users via email / internal announcement / App notification. Continued use of the App after such changes constitutes acceptance of the revised policy.

Section 13

This Privacy Policy is governed by the laws of India, including the Digital Personal Data Protection Act, 2023, and is subject to the jurisdiction of the courts in Delhi, India.